Free Template
Pricing List Template
A structured pricing list template to organise your materials, labour rates, and supplier information. The foundation of accurate, consistent quoting.
Why pricing lists matter
Your pricing list is the backbone of your quoting. It contains the rates, codes, and supplier information for every material and labour type you use. A well-maintained pricing list ensures consistent quotes, makes quoting faster, and helps you track cost changes from suppliers over time.
Without a structured pricing list, you end up looking up supplier prices for every quote, risking inconsistent pricing between similar jobs, and making it impossible to use AI quoting tools effectively.
Example Pricing List Structure
Plumbing pricing list — showing materials, fittings, fixtures, and labour rates.
| Code | Description | Unit | Rate | Supplier |
|---|---|---|---|---|
| MAT-COP-15 | 15mm copper pipe Type B | m | $12.50 | Reece |
| MAT-COP-20 | 20mm copper pipe Type B | m | $18.00 | Reece |
| FIT-ELB-15 | 15mm copper elbow | ea | $3.20 | Reece |
| FIT-TEE-15 | 15mm copper tee | ea | $4.50 | Reece |
| FIX-TAP-MIX | Mixer tap standard (supply only) | ea | $185.00 | Tradelink |
| LAB-PLUMB | Plumber labour rate | hr | $95.00 | — |
| LAB-APPR | Apprentice labour rate | hr | $45.00 | — |
Pricing list best practices
Use consistent item codes — makes lookup fast and reliable
Include supplier information for procurement planning
Update prices quarterly or when supplier costs change
Separate materials and labour rates for flexibility
Group items by category (pipes, fittings, fixtures, labour)
Include units of measurement for every item
Import your pricing list into Quotably
Upload your pricing list via Excel and let AI match items from job documents to your rates automatically. Manage multiple lists, update prices, and track supplier details — all in one place.